EPRA plans mandatory electronic clearance for energy consignments and online journey plans for licensed transporters, with public forums scheduled for November 2026.
Proposed EPRA clearance rules would require importers, exporters and transporters to process energy consignment documents electronically at Kenyan borders. The changes would cover petroleum, cooking gas and coal.
The Energy and Petroleum Regulatory Authority outlined the proposal in a public notice dated October 30. It plans to introduce the National Electronic Single Window System in partnership with the Kenya Trade Network Agency, KenTrade.
Licensed transporters would also submit journey plans through the platform, replacing existing submission arrangements. Meanwhile, EPRA officers would use the integrated system to check licences held by importers, exporters, transporters and drivers.
The authority urged stakeholders to keep all relevant licences and compliance documents valid and up to date. This would prepare them for the proposed rollout and electronic submissions.
Public consultation on EPRA clearance rules
EPRA plans a phased rollout, starting with petroleum and liquefied petroleum gas consignments. The proposed system would also cover coal consignments.
Before implementation, the regulator will hold public participation and stakeholder sensitisation forums to explain the procedures and gather business views. These meetings will take place in November 2026 across Nairobi, Mombasa, Kisumu, Eldoret, Nakuru and Meru.
Affected traders and members of the public can also send comments and recommendations through EPRA’s official email address. Alternatively, they can deliver written memoranda to its headquarters or regional offices.
However, the proposal does not take effect immediately. EPRA will announce the mandatory implementation date after completing public consultations and other preparations.
